Vagabond Marquees

Terms and Conditions

The following Terms and Conditions apply to all contracts entered into by the Company unless otherwise stated in writing. By paying monies, authorising or allowing work to proceed the Hirer is deemed to have acknowledged this.


The Company is Clive Parkinson t/a Vagabond Events (Vagabond Marquees and Vagabond Bars are also trading names of Vagabond Events) and/or its subcontractors or agents.

The Hirer is the person - or corporate body and their agents & representatives - hiring equipment from the Company.

The Equipment is all items provided to or hired by the Hirer.

The Hire Period means the time commencing with the arrival of the equipment on site, and terminating when the equipment is removed by the Company.

1. General

Any offer of equipment is subject to stock being available at the time of receipt of an order.

2. Payment Terms

The Hirer will pay any Deposit required (usually 20%) as detailed in the Hire Agreement and the balance of the total Hire Charges prior to commencement of the Hire Period (unless the Hire Agreement stipulates different terms). Should full settlement not be made as per any credit terms offered then the company reserves the right to charge interest at 4% per annum above the base rate of Barclays Bank. Payments can be made by Bank Transfer or by Cheque.

3. Cancellation

In the event of cancellation the following charges will be invoiced and due for payment on the date of commencement of the originally contracted period of hire:

               Cancellation more than 28 days before the commencement of the period of hire 20% of the total hire charge.

               Cancellation between 14 and 28 days before the commencement of the period of hire 50% of total hire charge.

               Cancellation less than 14 days before the commencement of the period of hire 100% of the total hire charge, less fuel saved.

4. Marquee Site(s)

The Company’s estimate for Hire Charges is dependent on a level firm site being provided with easy access for commercial vehicles.

If on arrival to site, where no prior site visit has been made, the carry distance from point of parking to point of erection is found to be greater than 20 meters a surcharge may be applied.

The site must have sufficient drainage and no risk of flooding.

The site must be free of animal faeces.

The Company reserves the right to deliver, erect, dismantle and remove the equipment from the site at its convenience unless specific times &/or dates are stipulated on the Hire Agreement.

The company cannot be held responsible for damage caused to concealed or buried pipes, cables and other services and features unless their positions have been clearly marked on the site by the Hirer.

The Hire Charges do not include any repairs or making good that may be required to the site.

5. Electrical Equipment provided by the Company

The quotation for lighting &/or electrical equipment is made on the assumption that a suitable and sufficient power point is available within 20m of the marquee.

6. Equipment provided by the Hirer and/or others

No heating, naked flames (including candles) or other gas or electrical appliances of any kind may be used in or near any structure without the previous consent in writing by the Company except in that part of the equipment that is specifically designated as a catering area (although, additionally, Deep Fat Fryers may not be used in catering areas without the previous consent in writing by the Company). Bonfires and charcoal barbeques must not be used in or sited near to any equipment such as to taint the marquee(s) with smoke or cause burns from heat, flames or embers .

7. Health and Safety

Once erected, marquee equipment shall not be altered in any way or items affixed to or suspended from it without written agreement from the Company. 

The Hirer shall ensure that all doors and other openings into marquees are closed and secured at all times during which the marquee(s) are not in use.

Fire Safety - fire safety, procedures & equipment are the responsibility of the Event Organiser (not the Company). Any equipment supplied by the company does not constitute a change in this responsibility.

Marquees are intended as temporary structures and cannot be guaranteed to give total protection under extreme weather conditions. The company reserves the right, in its absolute discretion, to require the evacuation of a marquee(s) &/or the cancellation of an event to be held in the marquee(s). Where this occurs due to health and safety considerations the company accepts no liability for any loss whatsoever. Hirers should familiarise themselves with the Additional Information (Adverse Weather) on our website.

Hirer's Responsibility

The hirer shall provide the company with a plan showing where he/she requires the equipment to be erected, or alternatively have a representative on the site for that purpose. Otherwise the company will erect the equipment where it thinks best and a further charge shall be incurred if the Hirer wishes the equipment to be repositioned.

The Hirer is responsible for obtaining any site permits & permissions that may be necessary.

Loss or Damage

The Hirer shall be responsible for the maintenance and safe custody of the Company's equipment for the duration of the Hire Period and will indemnify the company against any loss or damage whatsoever the cause unless the Hirer has paid the Damage Waiver fee (see below)...

Damage Waiver

Payment of the damage waiver fee, where offered, will cover all areas of insurance for the equipment hired with the following exceptions:

               (a) Cover only applies to equipment that is delivered by the Company and does not include any equipment provided by a sub-contractor, unless invoiced by the Company.

               (b) Disappearance, unexplained or inventory shortage of Equipment, glassware breakages.

               (c) Consequential Loss

               (d) Acts of fraud or dishonesty by any party to whom the property insured has been entrusted or hired.

               (e) Any breach of the Company terms and conditions as herein stated will negate the Damage Waiver

               (f) Failure to report the loss or damage arising from fire, theft or vandalism to the police immediately upon discovery and to the Company within 24 hours.

Third Party Liability

The Company will not be responsible for, and the Hirer will indemnify the company against, all claims for injury to persons, or loss of, or damage to, property, however caused, unless it be proved that such injury or damage resulted from faulty materials, workmanship, or negligence on the part of the Company. The Company will not be responsible for mechanical or electronic failure irrespective of the cause of this.

Force Majeure

Whilst every effort will be made by the company to complete any orders, the company cannot be held liable for variation or non-completion of orders due to Government Restrictions, Act of God, Fire, Flood, Storm, Gale, Tempest, War, Epidemic, Pandemic, Terrorism, Strikes, Riots, Lockouts or any other civil disturbances. If, as a consumer, your event is unable to go ahead or severely restricted by UK Goverment Covid-19 restrictions, we will refund any monies paid less costs already incurred in your booking (site visits, admin., purchase of items specifically for your event  - eg. carpets) at the point of cancellation.


The Company will use its best endeavours to supply the hirer with the equipment ordered but where this is not possible the company will notify the Hirer as soon as possible with any alterations to the design and specifications of the equipment and where alteration is fundamental the Hirer may terminate this contract and any deposit paid will be refunded.